Your hotel,your rules.Kubicale — cloud hotel management software for front desk, housekeeping, rates and billing
Front desk, housekeeping, rates and billing on one screen — so your team stops reconciling spreadsheets and gets back to the guests standing in front of them.
Live in a week
Works offline at the desk
No card required
Front desk
See every room,
every day.
A live availability board that shows who is in house, who is arriving, and what is ready to sell — without switching tabs.
Guest messaging
WhatsApp first.
AI on every channel.
Enquiries, confirmations and in-stay requests arrive in one inbox. An AI assistant drafts or answers replies with live rate, availability and folio context — your team steps in whenever it wants to.
Booking confirmations, pre-arrival messages, QR-based in-room service and support tickets over WhatsApp.
Enquiry and reservation mail answered with rate, availability and policy context — drafted or sent automatically.
Direct messages land in the same inbox, with AI replies that quote live rates and push the booking link.
Page messages and comments handled by the assistant, escalated to the front desk when a human is needed.
What's inside
Four modules.
One source of truth.
A booking made on the phone updates the chart, the housekeeping list and the night audit at the same moment. Nothing gets typed twice.
01
Front desk
Check a guest in before they've put their bag down
- Drag a stay to move rooms — rates and folios follow it
- Scan an ID once; it fills the register and the C-form
- Split, merge and transfer folios without leaving the screen
- Keeps working when the internet doesn't, and syncs after
| Room | Guest | Status |
|---|---|---|
| 201 | A. Fernandes7 nights · Deluxe · BB | In house |
| 202 | J. OkonkwoArrives 11:00 · ID pending | Check in |
| 301 | Rao · HoneymoonLate checkout 14:00 | In house |
| 401 | Weekend holdExpires tonight | Tentative |
02
Housekeeping
Housekeeping knows what changed, the minute it changes
- Room status updates from any phone — no clipboard round
- Departures auto-queue in checkout order, not room order
- Flag a fault and it opens a maintenance job with a photo
- Linen and minibar counts roll into the day's stock report
03
Rates & channels
Set a rate once, and it lands everywhere
- Push rates and availability to every channel in one action
- Listed on Google Hotels through Kubicale Bookings
- Rate rules for seasons, weekends, length of stay and groups
- Overbooking guard holds back inventory the way you tell it to
| Code | Channel | Status |
|---|---|---|
| BAR | Direct · kubicale bookings₹6,400 · live inventory | Synced |
| GHA | Google Hotels₹6,400 · free booking links | Synced |
| OTA | Booking.com₹7,100 · 15% commission | Synced |
| GRP | Corporate — Vantel Ltd₹5,200 · contracted | Rate rule |
04
Billing
Close the night without a calculator
- GST-ready invoices, credit notes and advance receipts
- Night audit posts room charges and flags anything unbalanced
- Card, UPI and cash settle into one reconciled day book
- Export to Tally or QuickBooks — or hand accounts a login
One stay, end to end
The guest moves forward.
So does the record.
01 — Book
The booking arrives
Phone, walk-in, your site or Google Hotels. It lands in the same chart with the same rate rules applied.
02 — Arrive
Check-in takes a minute
ID scanned, registration signed on screen, room assigned from what housekeeping has already cleared.
03 — Stay
Charges post themselves
Restaurant, spa and laundry hit the folio as they happen, so nothing surfaces at checkout as a surprise.
04 — Settle
Checkout and audit
Invoice out, room flipped to dirty, revenue in tonight's report — from one button at the desk.
Two sides of the same system
Run the property. Fill the property.
Kubicale HMS
The system your team works in
Front desk, housekeeping, rates and billing for your property or your whole group — one login, one set of numbers.
Book a demo →Kubicale Bookings
The page your guests book on
A direct booking site listed on Google Hotels, selling your live inventory at your rates — with no commission taken out of the middle.
Visit Kubicale Bookings →Integrations
Plugs into the rest of your operation.
ChefDesk
Restaurant and kitchen orders post straight to the room folio — no re-keying at checkout.
www.chefdesk.in →SalonDesk
Spa, salon and wellness appointments flow into the guest folio and staff roster in one view.
salondesk.zaravya.com →Loyalty & CRM
Guest profiles, points and campaigns stay in sync with every stay and repeat booking.
loyalty.zaravya.com →HRSuite
Rosters, attendance and shift handovers line up with housekeeping and front-desk duty.
hrsuite.zaravya.com →Enterprise integrations
Connects to the tools your finance and ops teams already use.
Tally
Export ledger entries, vouchers and GST reports directly into Tally ERP.
Available on Property & Group plansZoho
Sync guest profiles, invoices and payments with Zoho CRM and Zoho Books.
Available on Property & Group plansOdoo
Link room revenue, inventory and purchase orders to your Odoo instance.
Available on Property & Group plansQuickBooks
Post daily sales, taxes and payouts straight into your QuickBooks ledger.
Available on Property & Group plansSalesforce
Push guest data and booking history into Salesforce for sales and service teams.
Available on Property & Group plansE-invoicing (GST)
Generate GST-compliant e-invoices and report directly to the tax portal.
Available on Property & Group plansDevices & hardware
Locks, terminals and in-room service that talk to the desk.
Payment devices
Card terminals, UPI QR stands and POS machines post charges straight to the guest folio.
Available on Property & Group plans
Room locks
RFID and smart locks sync check-ins and check-outs, so keys expire automatically at departure.
Available on Property & Group plans
In-room service
Guests scan a QR code to reach you on WhatsApp, order food, raise requests and track support tickets without an app.
Available on Property & Group plansPlans
Priced per room,
not per headache.
Every plan includes the front desk, housekeeping and billing. Add channels and outlets when you need them.
Desk
₹149
Per room / month
For guest houses and small properties up to 25 rooms.
- Front desk and reservations
- Housekeeping board
- GST invoicing and night audit
- Email support
Property · most chosen
₹249
Per room / month
For hotels and resorts selling across channels.
- Everything in Desk
- Channel manager and Google Hotels listing
- Restaurant and spa outlets
- Rate rules and revenue reports
- Phone support, 7 days
Group
Let's talk
Custom pricing
For chains running several properties under one roof.
- Everything in Property
- Multi-property dashboard
- Central reservations and shared guest profiles
- Single sign-on and audit logs
- Named account manager
Custom websites from predefined templates.
Choose from a set of clean, conversion-focused templates built for independent hotels and boutique properties. We adapt the layout, colours, and content to match your brand, then connect it to your Kubicale room inventory and booking engine.
- —Template-based build for faster launch
- —Brand colours, photos, and copy
- —Connected to live rates and availability
- —Mobile-first, SEO-ready pages
Custom websites are offered as an add-on to your Kubicale plan. Additional charges apply based on template choice, number of pages, and integrations required.
Enquire about custom websitesSee it running on your rooms.
Send us your room list and we'll set up a working demo with your rates and room types — usually within a day.